An excellent way not only to optimize operating expenses, but also to acquire even more clients at the same time. First, agree with suppliers and other business partners to organize some kind of joint event or advertising campaign. Second, discuss the possibility of cooperation with contractors on more favorable, preferential terms, providing for installments and discounts on payment.
Informatization and automation.
Crisis time is an opportunity for a company to taiwan business email list improve all business processes by searching for the most profitable solutions. What you can do: implement electronic document management, start using special programs - planners, where you can set tasks and control the work processes of the enterprise departments, automatically generate and download reports. All these methods are excellent for optimizing time costs.
Thanks to the implementation of automation at the enterprise:
Logistics will improve , because you will have access to up-to-date information about the products at any time: how much is left, when you need to sell the purchases and the remaining goods.
Communication with clients will become faster and better, as there will be no need to involve additional employees. Use services such as chatbot, widgets, automatic email and social media distribution.
Document flow will be accelerated : key documentation will be generated in the program, you will only need to digitally sign it and send it to counterparties and consumers.
The work of employees will become transparent if you use a CRM system where it is possible to control the tasks assigned to employees. The routine will be automated, managers will be able to devote time and process more orders, focus on issues that require maximum involvement.
Also, with the help of a CRM system, you will improve analytics , accounting documents and various reports will be generated faster and easier.
13 Ways to Optimize Costs in Business
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A CRM system will help you optimize your budget income and expenses. You will customize it to your business needs and tasks on your own, since it is intuitive and in most cases has internal training.
Eliminate expensive services.
This item can include expenses such as paid subscriptions to services and programs. For example, canceling a subscription to a paid legal reference service if it is possible to track legislative innovations on official government websites, at least for a few months.
Or, instead of the Office program, use the equally convenient free alternatives to the Google Docs service. The amounts that you free up in this way are better spent on wages.
Pause new hiring.
During a crisis, many companies re-profile and, for example, introduce delivery services, switch to an online store format, and so on, which results in new functions. If you plan to hire employees for this, first think about which of your current employees can take on this task.
Often, one company hires specialists from another enterprise. This is what the well-known Russian chain of stores “Magnet” did, hiring employees from catering establishments that had suspended their operations.
Such workers become universal in the sales area. This is quite an interesting way to optimize the network's budget income and expenses, which both helps the company and helps people with employment during the crisis.
Look for new ways to make money in the current conditions.
During the quarantine, many companies began to figure out how to continue making money with what they had. For example, gyms actively rented out sports equipment. You could rent exercise machines, for example, for a week and receive revenue from 3,000 to 5,000 rubles for each. And these services were in demand.
13 Ways to Optimize Costs in Business
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This practice has also taken root in photo studios, music organizations, service and video centers and other niches. But in this case, it is extremely important to draw up a competent contract that will provide for the responsibility of the tenant for the safety of this property.
Ural Airlines surprised us with a new way of earning money by organizing the delivery of food from the onboard ration to those living in Moscow, St. Petersburg and Yekaterinburg. At the same time, all the standards of aviation cuisine are observed.
Of course, not every company will be able to find this in its niche, but you can consider the following options:
Split your office rent with another business if you can only work on certain days or hours and give the rest of the time to your partner. This is a good optimization of this expense item.
Offer a warehouse for sublease to a small business that will take up little space.
Collaborate with companies related to your niche. If you have a travel agency, you can advertise your colleagues from the visa center. This way you will establish an exchange of clients.
It may be difficult at first to figure out what your company should do in this situation, but don't give up. A good tip: always be open to communication with your business colleagues, and take an active interest in their activities.
Reducing the fiscal burden.
Optimization of taxes and expenses implies the use of a special regime. Transition to UTII, agricultural tax, simplified tax system, patent. Such benefits are possible for those companies that do not have hired employees, self-employed, enterprises where innovations are actively developing and many others. What does an organization (individual entrepreneur, LLC) need to be able to not pay VAT:
be on the general tax system;
work only with non-excisable goods;
have up to two million rubles in revenue, excluding tax payments, per quarter.
Small businesses can take advantage of tax deductions. If you installed an online cash register, you can return up to 18 thousand rubles to the company's budget. This is how tax expenses are optimized.